Must I report newly hired employees to the state?

Employer

All employers that hire an employee who is subject to income tax withholding.

Yes, each new employee must be reported to the State Directory of New Hires.

Report the employee's name, address and Social Security number, and the employer's name, address and EIN.

not_in_register

1. Collect the W-4 data on hire
2. Submit the report to the state directory
3. Keep proof of submission

Within 20 days of the date of hire, or a shorter period set by the state.

• 42 U.S.C. 653a(b)
• 42 U.S.C. 653a(d)

sha256 60de15ff46376c650f587a2e7d14edf1e8473dde353b7515906fd1c7989ab9bc · read 2026-10-15 · Source: NovaCopilot

• Which states have a shorter deadline?
• Do rehired employees count as new hires?
• Do I have to give notice before laying off many employees?
• Must I give employees unpaid family and medical leave?
• What do I have to check when I hire someone?

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