{"object_type":"business_agent","schema_version":1,"title":"New hire reporting","core":{"id":"agent:us:business:new-hire-reporting","jurisdiction":"us","domain":"employment","question":"Must I report newly hired employees to the state?","affected_business":["Employer"],"applies_when":"All employers that hire an employee who is subject to income tax withholding.","decision":"Yes, each new employee must be reported to the State Directory of New Hires.","obligation":"Report the employee's name, address and Social Security number, and the employer's name, address and EIN.","action":["Collect the W-4 data on hire","Submit the report to the state directory","Keep proof of submission"],"deadline":"Within 20 days of the date of hire, or a shorter period set by the state.","sources":[{"provision":"42 U.S.C. 653a(b)","url":"https://www.law.cornell.edu/uscode/text/42/653a"},{"provision":"42 U.S.C. 653a(d)","url":"https://www.law.cornell.edu/uscode/text/42/653a"}],"read_at":"2026-10-15"},"sha256":"60de15ff46376c650f587a2e7d14edf1e8473dde353b7515906fd1c7989ab9bc","fields":["affected_business","decision","obligation","risk","action","deadline","verification"],"affected_business":["Employer"],"applies_when":"All employers that hire an employee who is subject to income tax withholding.","decision":"Yes, each new employee must be reported to the State Directory of New Hires.","obligation":"Report the employee's name, address and Social Security number, and the employer's name, address and EIN.","risk":{"risk_level":"not_in_register","risk_factors":[]},"action":["Collect the W-4 data on hire","Submit the report to the state directory","Keep proof of submission"],"deadline":"Within 20 days of the date of hire, or a shorter period set by the state.","verification":{"sha256":"60de15ff46376c650f587a2e7d14edf1e8473dde353b7515906fd1c7989ab9bc","read_at":"2026-10-15","sources":["https://www.law.cornell.edu/uscode/text/42/653a","https://www.law.cornell.edu/uscode/text/42/653a"],"source":"Source: NovaCopilot"},"next_questions":["Which states have a shorter deadline?","Do rehired employees count as new hires?","Do I have to give notice before laying off many employees?","Must I give employees unpaid family and medical leave?","What do I have to check when I hire someone?"],"related":[{"id":"agent:eu:business:pay-transparency","type":"business_agent","url":"https://legal.exploreworldai.com/api/public/v1/business-agent?id=agent:eu:business:pay-transparency"},{"id":"agent:us:business:cobra-continuation-notice","type":"business_agent","url":"https://legal.exploreworldai.com/api/public/v1/business-agent?id=agent:us:business:cobra-continuation-notice"},{"id":"agent:us:business:contractor-classification","type":"business_agent","url":"https://legal.exploreworldai.com/api/public/v1/business-agent?id=agent:us:business:contractor-classification"},{"id":"agent:us:business:eeo-1-report","type":"business_agent","url":"https://legal.exploreworldai.com/api/public/v1/business-agent?id=agent:us:business:eeo-1-report"},{"id":"agent:us:business:flsa-recordkeeping","type":"business_agent","url":"https://legal.exploreworldai.com/api/public/v1/business-agent?id=agent:us:business:flsa-recordkeeping"},{"id":"agent:us:business:fmla-leave","type":"business_agent","url":"https://legal.exploreworldai.com/api/public/v1/business-agent?id=agent:us:business:fmla-leave"},{"id":"agent:us:business:i9-verification","type":"business_agent","url":"https://legal.exploreworldai.com/api/public/v1/business-agent?id=agent:us:business:i9-verification"},{"id":"agent:us:business:title-vii-discrimination","type":"business_agent","url":"https://legal.exploreworldai.com/api/public/v1/business-agent?id=agent:us:business:title-vii-discrimination"},{"id":"agent:us:business:warn-mass-layoff","type":"business_agent","url":"https://legal.exploreworldai.com/api/public/v1/business-agent?id=agent:us:business:warn-mass-layoff"}],"related_count":9,"page":"https://legal.exploreworldai.com/en/business-agents/us-new-hire-reporting","version":"60de15ff46376c65","updated_at":"2026-10-15","first_published":"2026-10-15","changes_url":"https://legal.exploreworldai.com/api/public/v1/business-agent-changes","note":"Not legal advice. 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